Zoom X: Scheduling/Moderating Meetings for Others

There are two ways to schedule meetings for others or conduct meetings on their behalf:

  • Alternative Moderator: If you specify a co-moderator when scheduling a meeting, you do not need to attend the meeting yourself. The co-moderator can represent you and has the same rights as you. The co-moderator must be a user of the Münster University.
  • Deputy: The substitute rule allows you to delegate the planning of your own meetings permanently to other people (anteroom/assistant function). The deputy must be a user of the Münster University.

  • Alternative Moderator

    1. Default Settings in the Web Interface

    Go to https://wwu.zoom.us and log in via SSO to activate the moderator function in the personal settings.

    1. Default Settings in the Web Interface
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    Click on "Settings" and then on "Meeting".

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    In the section "In Meeting (Basics)" activate the option "Co-Moderator".

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    2. Schedule a Meeting with Co-Moderator

    When scheduling a meeting via web app, desktop client or mobile app, you can name people under "Alternative Moderators" who will moderate a meeting together with you or in your place. To do this, enter the university e-mail addresses. (Note that you must enter the e-mail address that is displayed in the Zoom X profile of the desired person. Please ask if necessary.)

    2. Schedule a Meeting with Co-Moderator
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  • Deputy

    1. Default Settings in the Web Interface

    Go to https://wwu.zoom.us and log in via SSO to activate the moderator function in the personal settings to activate the deputy function in the personal settings.

    1. Default Settings in the Web Interface
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    Click on "Settings" and then on "Meeting".

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    In the "Other" section, go to the "Assign authorization" section.

    • Assign scheduling authorization: Here you will see all users who are allowed to plan meetings on your behalf. To add a person who can schedule meetings for you, click the "+" symbol and enter their main university e-mail address. (Note that you must enter the e-mail address that is displayed in the Zoom X profile of the desired person. Please ask if necessary.) You can remove the permission by clicking the "x" next to the email address.
    • I can schedule for: All users for whom you are allowed to plan meetings are displayed here.

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    2. Schedule a Meeting as Deputy

    When scheduling a meeting via web app, desktop client or mobile app as a deputy, you can now check "Schedule for" and select for whom you are creating the meeting from the drop-down menu.

    2. Schedule a Meeting as Deputy
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